Starter Prompts
Copy these into Claude to get started. Customize the details in [brackets].
Meeting Notes
Summarize Meeting Notes
Summarize these meeting notes. Pull out:
- Key decisions made
- Action items with owners and deadlines
- Open questions that still need answers
- Any topics that were tabled for later
Format it so I can paste it into an email to the team.
[Paste your meeting notes here]Prepare Meeting Agenda
Help me create an agenda for a [type of meeting] with [who's attending].
Topics to cover:
- [Topic 1]
- [Topic 2]
- [Topic 3]
The meeting is [duration] long. Include time estimates for each item and leave 5 minutes at the end for action items. Put the most important topic first.Board Update Prep
Help me prepare a board update for Reach for Youth. I need to summarize what's happened since the last board meeting.
Key updates:
- [Program update or milestone]
- [Staffing or organizational news]
- [Financial or fundraising highlight]
- [Upcoming priorities]
Format this as a 1-page executive summary with:
- 3-4 bullet highlights at the top
- A short narrative paragraph for each update
- A "Looking Ahead" section with 2-3 priorities
Tone: confident, transparent, concise. Board members are busy — make it scannable.Email Drafting
Internal Update Email
Draft an internal email to department leads about [topic].
Tone: professional but warm, like how our COO writes.
Keep it under 200 words. Include a clear ask at the end.
Key points to cover:
- [Point 1]
- [Point 2]
- [Point 3]Follow-Up Email
Draft a follow-up email after today's meeting about [topic].
Include:
- Brief thank-you for attending
- Summary of what we decided (2-3 bullet points)
- Next steps with who's responsible
- Deadline or next meeting date
Keep it concise — people skim emails. Tone should be [friendly/formal/direct].Parent/Family Communication
Draft a letter or email to parents/families of youth in our [program name] program.
Purpose: [What you need to communicate — schedule change, new offering, event invitation, etc.]
Key details:
- [Detail 1]
- [Detail 2]
- [Any action they need to take]
Tone: warm, respectful, clear. Many of our families have a lot going on — keep it short and put the most important info first. Include a clear next step. Avoid jargon.
Provide an English version. Keep it under 250 words.Funder Thank-You
Draft a thank-you letter to a funder who supported our work.
Funder: [Name or organization]
Gift/Grant: [Amount or type of support]
What it funded: [Program or initiative]
Impact: [What their support made possible — be specific]
Tone: genuine, specific, not generic. Show them exactly what their support did. Keep it under 300 words. Include a brief mention of what's ahead.
This is going on [letterhead / email / both] — format accordingly.Grant Writing
Program Description for Grant
Help me write a program description for a grant application.
Program name: [Name]
What it does: [Description]
Who it serves: [Population]
Key outcomes: [What results has it produced?]
The funder cares about: [what the funder values — equity, outcomes, innovation, etc.]
Write 250-300 words. Use data where I've provided it. Tone should be confident and evidence-based, not salesy.Multi-Audience Rewrite
Here's our [program name] program description. Rewrite it three ways:
1. For our website (parents are the audience)
2. For a grant application (funders are the audience)
3. For a staff recruitment posting (potential employees are the audience)
[Paste description]
Keep each version under 200 words. Adjust tone and emphasis for each audience.Outcomes Narrative
Help me write an outcomes narrative for a grant report.
Program: [Program name]
Grant period: [Start — End]
Key metrics:
- [Metric 1: e.g., "87 youth served"]
- [Metric 2: e.g., "92% attendance rate"]
- [Metric 3: e.g., "15 youth completed the full program"]
Story of impact: [Describe one success — no client names or identifying info]
Challenges: [What was hard? What did you learn?]
Write 300-400 words. Lead with outcomes, weave in the story, be honest about challenges. Tone: evidence-based, reflective, professional.
Reminder: Do NOT include any client names, identifying details, or protected information.Logic Model Summary
Help me create a logic model summary for our [program name] program.
Inputs (what we invest): [Staff, funding, space, materials, etc.]
Activities (what we do): [Direct services, workshops, outreach, etc.]
Outputs (what we produce): [Number served, sessions delivered, etc.]
Short-term outcomes: [Knowledge gained, skills built, connections made]
Long-term outcomes: [Behavior change, system change, community impact]
Format this as a clean table or structured outline I can paste into a grant application or planning document. Keep descriptions concise — 1 sentence each.Reports & Documents
Format a Report
Help me clean up and format this report. I need:
- A clear executive summary (3-4 sentences)
- Consistent heading structure
- Bullet points instead of long paragraphs where appropriate
- Any data presented in a table format
Keep my content — just make it more readable.
[Paste your draft report]Create a One-Pager
Create a one-page summary of our [program/initiative]. Include:
- What it is (2-3 sentences)
- Who it serves
- Key outcomes/impact (use numbers if available)
- How to get involved or learn more
This will be shared with [audience]. Make it scannable — use headers and bullet points. Keep it to one page when printed.
Here's the information to work from:
[Paste your content]Program Data Summary
Help me summarize this program data for a [report / presentation / board meeting].
Program: [Program name]
Time period: [Quarter / year]
Raw data:
- [Paste numbers, stats, or data points]
I need:
- 3-5 key takeaways (plain language, not jargon)
- A suggested format for presenting the data (table, chart type, etc.)
- 1-2 sentences explaining what the data means for our program
Audience: [Who will read this — board, funders, staff, etc.]. Make the numbers tell a story.Youth Programs
Workshop Curriculum Outline
Help me outline a [number]-session workshop for youth ages [age range].
Topic: [Life skills, conflict resolution, career readiness, etc.]
Goal: [What should participants walk away with?]
Format: [In-person / virtual / hybrid]
Session length: [Duration per session]
For each session, include:
- Session title
- Learning objective (1 sentence)
- 2-3 key activities
- Materials needed
Tone: engaging, youth-friendly, culturally responsive. Activities should be interactive — minimal lecture.
Note: Do not include any real youth names or identifying information.Restorative Justice Circle Prep
Help me prepare for a restorative justice circle.
Type of circle: [Community building / responsive / reintegration / celebration]
Participants: [General description — e.g., "8 high school students" — no names]
Goal: [What this circle aims to accomplish]
Time available: [Duration]
Please create:
- An opening ceremony/check-in prompt
- 3-4 circle questions that build from surface to depth
- A suggested centerpiece or talking piece protocol
- A closing reflection prompt
Tone: trauma-informed, respectful, youth-appropriate. Questions should invite sharing without pressuring.
Reminder: Do NOT include any participant names or identifying details.Training Materials for Staff/Volunteers
Help me create training materials for [staff / volunteers] who will be working with youth in our [program name] program.
Training topic: [De-escalation, mandated reporting basics, program orientation, etc.]
Audience: [New hires / seasoned staff / volunteers with no prior experience]
Format: [In-person training / handout / self-paced guide]
Time: [How long the training session or reading should take]
Include:
- Key concepts (plain language, no jargon)
- 2-3 scenarios for discussion or role-play
- A quick-reference summary they can keep
Tone: practical, supportive, clear. Assume good intentions but no prior training.
Note: Use only hypothetical scenarios — no real client or staff information.Community & Partnerships
Community Partner Outreach
Draft an outreach email or letter to a potential community partner.
Partner organization: [Name and what they do]
What we're proposing: [Partnership idea — co-hosted event, referral pathway, joint program, etc.]
Why them: [What makes this a good fit]
What we bring: [Our strengths, resources, or capacity]
What we're asking: [Specific next step — meeting, call, site visit]
Tone: professional, collaborative, not transactional. We want a relationship, not just a transaction. Keep it under 300 words.
Provide 2 versions: one formal (for a new contact) and one warm (for someone we've worked with before).Event/Program Promotion
Help me write promotional copy for an upcoming [event / program / initiative].
What: [Name and brief description]
Who it's for: [Target audience]
When: [Date and time]
Where: [Location or virtual link]
Why it matters: [The value for attendees]
How to sign up: [Registration link or contact info]
I need:
1. A short blurb for social media (under 100 words)
2. A longer description for email or flyer (150-200 words)
3. A suggested subject line for email
Tone: welcoming, community-oriented, clear. Avoid nonprofit jargon.Clinical Admin
Policy & Procedure Drafting
Help me draft or update a policy/procedure document for our clinical program.
Policy topic: [Intake procedures, safety protocols, confidentiality practices, telehealth guidelines, etc.]
Current version: [Paste existing text, or describe what exists]
What needs to change: [New requirements, updated regulations, process improvements]
Regulatory context: [Any specific standards — HIPAA, state licensing, accreditation body, etc.]
Format the policy with:
- Purpose statement
- Scope (who it applies to)
- Procedure steps (numbered)
- Responsibilities (who does what)
- Review date
Tone: clear, precise, professional. This will be in our policy manual.
IMPORTANT: Do NOT include any client names, case details, or protected health information. This is for the policy document itself — not for any specific client situation.Session Note Template Builder
Help me create a blank session note template for [type of session — individual therapy, group session, family session, intake assessment, etc.].
Our program: [Brief description of clinical program]
Required elements: [What your organization or funder requires in notes — e.g., treatment goals addressed, interventions used, client response, plan]
Format preference: [SOAP, DAP, narrative, or custom]
Create a clean, fillable template with:
- Labeled sections with brief instructions for the clinician
- Placeholder prompts (e.g., "Describe interventions used...")
- Space for signatures and dates
IMPORTANT: This is a BLANK TEMPLATE only. Do NOT include any sample client data, names, diagnoses, or protected health information. The template should contain only structural elements and instructional placeholders.Staff Supervision Agenda / Clinical Meeting Prep
Help me prepare an agenda for a [clinical supervision session / team meeting / case consultation meeting].
Meeting type: [Individual supervision, group supervision, clinical team meeting]
Frequency: [Weekly, biweekly, monthly]
Typical attendees: [Roles — e.g., "clinical director + 4 therapists"]
Topics to cover:
- [Topic 1 — e.g., documentation compliance review]
- [Topic 2 — e.g., training on new assessment tool]
- [Topic 3 — e.g., team wellness check-in]
Duration: [Meeting length]
Create an agenda with:
- Time allocations for each item
- Discussion prompts or guiding questions
- Space for action items and follow-ups
Tone: structured but supportive. Supervision should feel productive, not punitive.
IMPORTANT: Do NOT include any client names, case details, or identifiable information. This is for administrative planning only — no case-specific content.